15. Nominations for election, duly signed by proposer, seconder and nominee, should reach the Secretary at least one week before the AGM, and are to be handed to an independent electoral officer, who is not a member of the Committee. If elections are necessary, they are to be conducted by secret ballot. Such ballot shall be conducted as follows:

    a. There shall be a list in alphabetical order, on surname, and voters are to mark a maximum of nine (9) nominees whom they wish to elect to the Committee.

    b. If no elections are necessary, due to lack of nominees, a secret vote of confidence in the Committee as a whole must be taken.

16. Amendments to the Statute for approval of the members at the AGM must be duly seconded and submitted to the Secretary in writing, not later than one week prior to the date of the AGM, and are to be made available to all members upon request and circulated at the AGM.

17. Any member may request an Extraordinary General Meeting, provided that such a request is made in writing to the Secretary. The Secretary has to convene such a meeting for a day not later than one month from the date of receipt of such a request.

18. The quorum at a General Meeting shall be shall be one-third of the members. If members at the time stated on the agenda are insufficient to form quorum, the Committee has the right to hold the meeting 15 minutes later with the members present.

19. The Committee shall adhere strictly to the policy laid down by the AGM.

20. The first meeting of the Committee shall be held within one week of the AGM. At this meeting, the members shall elect from among themselves the following Officials:

    a. President;

    b. Vice-President;

    c. Secretary;

    d. Treasurer;

    e. Internal/International Co-Ordinator;

    f. Leading Public Relations Officer Officers;

    g. Public Relations Officer Officer;

    h. Leading Activities Officer;

    i. Activites Officer.

The Committee may appoint any sub-Committee it may deem necessary to further its aims. In doing so, the Committee may determine how any such sub-Committees are to function. The Committee may dissolve any such sub-Committees if it deems such a measure to be in the interest of the Association.

21. Committee meetings shall be convened by the Secretary at least once a month during the academic year. The agenda of such meetings shall be circulated at least five days before the date of the meeting. In exceptional cases, the Committee may be called for at short notice.

22. The quorum for Committee meetings shall be held at the number of Committee members. If a Committee meeting is not convened within a period of two months due to lack of quorum, fresh elections shall be called. Members of the committee, who shall absent themselves for two consecutive meetings without a valid reason, shall be deemed to have resigned. It is upon the judgement of the committee whether to accept the valid reason or not.

23. The decisions of the Committee shall be taken by simple majority of the members present.

Section 6

Financial Administration

24. The Committee shall be responsible for the financial administration of the Association.

25. The funds of the Association shall be deposited in the bank account and used only in connection with the running of the Association.

26. Money so deposited may only be withdrawn over the signature of the Treasurer and the signature of either the President or the Vice-President.

27. A small amount of funds may be held as petty cash under control of the Treasurer.

28. A receipt shall be issued for all amounts received by the Association.

29. The Committee may no enter into any debts or loans which it cannot meet out of its ordinary revenue, unless such dent or loan is authorised in a General Meeting.

30. The accounts of the Association shall be audited by an auditor appointed by the AGM.

Section 7

Responsibilities of Officials

31. The functions of the Officials shall be as follows:

    a. President - The President shall chair all Committee and General Meetings. He/she will exercise control over the general and financial administration of the Association.

    b. Vice-President - The Vice-President shall assume the responsibilities of the President in the latter's absence.

    c. Secretary - The Secretary shall convene all Committee and General Meetings. The Secretary has to prepare the agenda and to circulate it to members on the Committee or General Meetings. The secretary is to keep a record of all Committee and General Meetings which is to be read for approval at the following meeting. The Secretary shall handle all the correspondence received and sent by the Association.

    d. Treasurer - The Treasurer shall prepare records of accounts and other financial statements.

    e. Internal/International Co-Ordinator – The co-ordinator shall be responsible for the activites which will involve the members of the Executive, as well as organizing activities for international students of the Faculty of Economics, Management and Accountancy.

    f. Public Relations Officer - The PROs shall be responsible for the issue of press statements and for the issue of the Association's publications.

    g. Activities Officer - The Activities Officer shall be responsible for all the activities of the Association, and particularly, the social activities to be held on a regular basis.

Section 8